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Inter Entity Trade
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Do you have multiple entities trading with each other?
Or struggle to keep everything balanced?
Do you need visibility across operations while using your standard business processes?
Do routine transactions impede efficiency and growth?
Compatible With: Sage 300 ERP [Accpac], Versions 6.0 , 6.1 , 2014
Created by:

Retail Price: Request a price list by emailing info@orchidsystems.biz
Price for add. users: NA uses Sage 300 Lanpaks
Demo price: No Charge for any Orchid demo software


DetailsProduct SpecificationReviewsAdditional Documents

Inter Entity Trade automates the flow of transactions in Sage 300  when partner companies, branches, divisions etc buy and sell products or perform services between each other. Reciprocal documents are created according to business rules you set. When you initiate a transaction in one company, Inter Entity Trade makes the corresponding entries in the other company. No need to duplicate it for the other company. Updated for V 2016

For example, when Company A (Source co.) sells to Company B (Target co.), Inter Entity Trade automates the generation of purchase order and goods receipt documents in Company B which correspond to the OE sales order and OE shipment documents in Company A, and it generates the PO/AP Invoice after the OE/AR Invoice is issued. This is also done with Purchase Orders initiating OE Orders, invoices and credits too, for example.


For Services, if Company B carries out services for Company A, either company can raise the invoice, and Inter Entity Trade issues the corresponding AR or AP invoice for the other party as appropriate. The result saves time, increases accuracy and efficiency. Read more in Key Features below.


Globalization enables organizations to expand and operate across borders. This results in a proliferation of related companies trading with each other and the need to keep track of items and services, purchase and sales orders, shipments and receipts, invoices and taxes. Inter Entity Trade automates this and increases the accuracy of data, improves efficiency and provides better visibility across a group of companies.

Orchid Inter Entity Trade works independently of Orchid Inter Entity Transactions, and can also work with this module.

 

BENEFITS

  • Enhances productivity and efficiency
  • Automates and streamlines business processes
  • Improves visibility of operations across a group of companies
  • Large time savings from eliminating duplicating entries across companies
  • Input transactions once and replicate across companies 
  • Increase accuracy from automated processes
  • Simplify collaboration in complex organizations

KEY FEATURES

System

  • Map which companies will trade with each other
  • Map information to flow through from document to document
  • Comprehensive audit logging to ensure that all transactions are accounted for
  • Optionally allows bi-directional processing. eg if POs in Company 1 against Vendor 2 automatically created SOs in Company 2 against Company 1, then you can either "Receive" the PO which would cause the SO to be shipped OR ship the SO which will cause the PO to be receipted. In prior versions this automation could only go one way.

Trade AP to AR, or AR to AP

  • Map AP Vendor in Source company to AR Customer in Target company (or vice versa)
  • Optionally specify a multiplier to mark up or mark down the Target document
  • Optionally Include Sage 300 ERP Project & Job Costing fields to be transferred from Source document to Target document
  • Optionally map Source document GL Account to Target document GL Account

Create transactions from:

  • AP Invoices to AR Invoices
  • AP Credit Notes to AR Credit Notes
  • AR Invoices to AP Invoices
  • AR Credit Notes to AP Credit Notes

Trade OE to PO, or PO to OE

  • Account to Account mapping. Map OE Customer in Source company to PO Vendor in Target company (or vice versa)
  • "Ship Via" to Account Mapping. Map OE "Ship Via" in Source company to PO Vendor in Target company (or vice versa)
  • Optionally include Sage 300 Project & Job Costing fields to be transferred from Source document to Target document
  • Optionally include Sage 300 IC Serial & Lot Number fields to be transferred from Source document to Target document
  • Optionally override the category on Target OE documents to easily identify inter-group transactions for consolidated reporting
  • Optionally override the location on Target OE or PO documents to easily identify inter-group transactions for consolidated reporting
  • Optionally map IC items across companies if not identical

Create documents from:

  • OE Orders to PO Orders
  • OE Shipments to PO Receipts
  • OE Invoices to PO Invoices
  • OE Credit Notes to PO Returns
  • PO Orders to OE Orders
  • PO Receipts to OE Shipments
  • PO Invoices to OE Invoices
  • PO Returns to OE Credit Notes

Industries: Non-Industry Specific

Business Needs: Project/Job Control, Multi-Company Processing, Data Storage/Warehousing, Shipment Management & Logisitics, General Accounting, Multi-Company Processing, Multi-Company Processing, Usability Improvements